Paralegal
Company: Hedra Consulting
Location: Chantilly
Posted on: April 24, 2024
Job Description:
About the job Paralegal
Paralegal (Full-Time)
Full Time
CHANTILLY, VA, US
Salary Range:$50,000.00 To 60,000.00 Annually
SUMMARY
Under the direction of the Director of Accounting, the Accounts
Payable/Payroll Specialist is responsible for processing invoices
and reimbursements received for payment in an accurate, efficient
and timely manner; as well as, processing non-exempt and exempt
payroll as needed. The position calls for flexibility, excellent
interpersonal skills, and the ability to work well with all levels
of internal management and staff, as well as outside vendors.
DUTIES, TASKS AND RESPONSIBILITIES:
--- Dual responsibility in preparation of payments for invoices and
expenses received, as well as processing payroll:
Accounts Payable (AP). Tasks may include:
- Prepare vouchers for payment of invoices including general
ledger coding
- Verify the descriptions, spelling and presentation of expense
data entered into the AP system and verify they conform to Firm or
client standards
- Use Certify to reconcile credit card statements, including
tracking down of missing receipts, adjusting vouchers, and entering
details into accounting system
- Use Certify to process expense reports for reimbursement and
enter details into accounting system
- Prepare payroll deduction authorization forms for personal
expenses on firm issued credit cards
- Request creation of new vendors and obtain W9; update vendor
records as needed
- Prepare annual 1099 reporting
- Cut live checks for approved vouchers and process "dummy"
checks for ACH/wire payments
- Track monthly invoices and ensure timely receipt to align with
budget plans Payroll tasks may include:
- Maintain payroll information by collecting, calculating, and
entering data
- Ensure integrity of payroll records regarding self-service
changes to deductions, direct deposits, and addresses; as well as
profile changes for titles and department codes
- Determine if address changes require changes to state and local
taxes
- Prepare reports by compiling summaries of earnings, taxes,
deductions, paid time off, floating holidays, disability, and
nontaxable wages
- Analyze ADP invoicing for tax adjustments
- Resolve payroll discrepancies by collecting and analyzing
information
- Maintain payroll operations by following policies and
procedures; reporting needed changes
- Maintain employee confidence and protects payroll operations by
keeping information confidential
- Identify state and local tax registration requirements and
updates ADP and employee records as necessary
- Ensure employees local tax payments are processed accurately
and submitted timely Administrative Duties
- Perform administrative duties as necessary for the Support
Service Group. These duties may include:
- Assist in the development and implementation of procedures and
policies related to the AP processes as necessary
- Adherence to business standards and procedures
- Perform review and analysis of special projects as assigned
keeping management properly informed
- Review and summarize miscellaneous business and operational
reports and documents; prepare background documents and
communications as necessary
- Other related duties as assigned. SKILLS, KNOWLEDGE AND
ABILITIES:
Essential Skills
- Written and oral communication skills in English
- Critical thinker, with excellent analytical abilities
essential
- Computer / office productivity software skills
- Ability to function in a high energy fast paced
environment
- Ability to work effectively in a culturally diverse work
group
- Ability to maintain an atmosphere where team spirit thrives on
cooperation, trust, and empowerment
- Ability to improve quality, cost, delivery, and productivity
through continuous improvement activities Preferred Skills
- Prior experience with Orion Law software or other law firm time
& billing software
- Prior experience with ADP Workforce Now
- Working knowledge of multi-state employer requirements
- Basic knowledge of accounting principles and general ledge
QUALIFICATIONS:
--- Bachelor's degree; or relevant Military or work Experience will
be considered in lieu of degree
PHYSICAL DEMANDS:
--- Includes but is not limited to listening, talking,
concentrating, standing, sitting, bending and reaching
Keywords: Hedra Consulting, Chantilly , Paralegal, Legal , Chantilly, Virginia
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