Executive Assistant, Senior - TS SCI Req'd (Security Clearance required)

Company: General Dynamics - IT
Location: Chantilly
Posted on: December 5, 2019

Job Description:

REQ#: 2019-61542Job DescriptionPosition requires an in-scope TS/SCI clearance and polygraph.The Executive Assistant manages the overall workflow and coordination of a senior level office. Work includes scheduling; managing; and disseminating Senior Executive's calendar; controlling access to the Senior Executive; and preparing correspondence. This position requires wide latitude of discretion regarding workflow and priorities; in addition to in-depth knowledge of various executives' styles; methods of operation; and authorities. Positions at this level are expected to interact with high-ranking officials within the agency and throughout the IC; Congress; the White House and the private sector. Intrinsic to the Executive Assistant's work is knowledge of the agency; the IC and other Government agencies.Answer and place telephone calls; direct calls; take messages; and follow-up accordinglyMaintain an efficient office environment to include assisting in the ordering of supplies/equipment; arranging for office equipment repairs; coordinating office renovations; and participating in event planningPrepare read-ahead material for Senior ExecutivesReceive; sort; and screen incoming mail; categorize; prioritize and prepare responses for Senior Executive signatureSummarize correspondence; highlight key issues or topics of interest; and follow up to ensure proper and timely responseManage the workflow of multiple matters; within a continuously adapting schedule; for the assigned Senior ExecutivePrepare and review non-routine letters; memos; documents; and various reports for Senior Executive signature to ensure compliance with customer correspondence guidelinesPrepare to host Senior Executive visitors to include passing security clearances and escortingUpdate and maintain records and files using the enterprise records management systemMaintain an awareness of internal structural levels and hierarchy within the organizationAssist and relieve the assigned Senior Executive of a variety of complex executive office support functionsManage all aspects of Senior Executive daily agenda to include scheduling appointments; preparing travel itineraries; schedule Very Important Person (VIP) parking; and making arrangementsResearch and prepare background information on meeting attendees and/or topics of interest for the meetingProcess travel accounting/vouchersDisseminate schedule to appropriate staff and act as a liaison between the Senior Executive and othersDevelop creative approaches and alternatives to the resolution of issues and problemsPerforms various advanced administrative and secretarial duties in support of a company or customer executive. Typically supports executive(s) at the VP level.Prepares and types correspondence, reports, presentation materials, and memoranda, usually of a confidential nature.Answers and screens telephone calls and responds to routine inquiries.Prepares and maintains files and other records.Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.May take dictation and transcribe notes.Processes expense reports.Creates spreadsheets and maintains databases.May provide work leadership to less-experienced administrative staff.Participates in special projects as required.This role is not yet fundedEducationAssociates Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.Qualifications8-10 years of related administrative experience.Strong interpersonal skills ? Excellent oral and written communication skills sufficient to compose and deliver clear and concise responsesKnowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctlySkill to adapt to a rapidly changing work environment while maintaining flexibility and versatilityExperience working with senior executives at multiple organizational levelsComprehensive knowledge of organization's policies; procedures; regulations; goals; vision; organizational structure; culture; philosophy; operating principles and valuesExtensive knowledge in the use of Microsoft Office and standard computer applicationsBenefits of this Position: Opportunity for Fast Growth within the programOnsite Gym --- get your workout in before work, during your lunch break, or at the end of the dayProfessional Development Assistance --- Covering the Cost of Obtaining Professional & Technical Certifications (depending on program)Educational Reimbursement --- toward degree programs and individual coursework 401K Match --- with 100% vesting on day oneHealth, Dental and Vision Coverage to keep you healthy, starting your first day We know work-life balance is important, GDIT offers Paid Time Off, Plus 10 Paid HolidaysParking and transit commuter benefitsWhy Work at General Dynamics IT? Work with top talent and some of the brightest minds in your field Support missions that make a difference to our Nation Become part of an organization that that is committed to the highest ethical standards in all that we do Thrive in the stability of a large organization, with the ability to move onto new opportunities, supporting different missions, building your career within GDITWant to move, or find a job close to home? We have positions in several locations in the United States and the worldEnjoy a culture that supports work-life balanceGeneral Dynamics is a Fortune Blue Ribbon Company and Clearance Jobs Top 10 Government Contractor.ABOUT:General Dynamics Information Technology solves our customers--- challenges through future-focused technology and services, ingenuity and deep mission-knowledge. Partnering with government, defense, the intelligence community, industry leaders and cutting-edge technology companies, we deliver solutions that make a difference --- helping our customers to advance mission performance, transform operations and discover opportunities to build a better future.#ISDCJ #DPOSTFor more than 50 years, General Dynamics Information Technology has served as a trusted provider of information technology, systems engineering, training and professional services to customers across federal, state, and local governments, and in the commercial sector. Over 40,000 GDIT professionals deliver enterprise solutions, manage mission-critical IT programs and provide mission support services worldwide. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Keywords: General Dynamics - IT, Chantilly , Executive Assistant, Senior - TS SCI Req'd (Security Clearance required), Accounting, Auditing , Chantilly, Virginia