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Executive Assistant, Senior - TS SCI Reqd with Security Clearance

Company: General Dynamics IT Corporate
Location: Chantilly
Posted on: August 16, 2019

Job Description:

REQ#: 2019-61542 Job Description Position requires an in-scope TS/SCI clearance and polygraph. The Executive Assistant manages the overall workflow and coordination of a senior level office. Work includes scheduling; managing; and disseminating Senior Executive's calendar; controlling access to the Senior Executive; and preparing correspondence. This position requires wide latitude of discretion regarding workflow and priorities; in addition to in-depth knowledge of various executives' styles; methods of operation; and authorities. Positions at this level are expected to interact with high-ranking officials within the agency and throughout the IC; Congress; the White House and the private sector. Intrinsic to the Executive Assistant's work is knowledge of the agency; the IC and other Government agencies. * Answer and place telephone calls; direct calls; take messages; and follow-up accordingly
* Maintain an efficient office environment to include assisting in the ordering of supplies/equipment; arranging for office equipment repairs; coordinating office renovations; and participating in event planning
* Prepare read-ahead material for Senior Executives
* Receive; sort; and screen incoming mail; categorize; prioritize and prepare responses for Senior Executive signature
* Summarize correspondence; highlight key issues or topics of interest; and follow up to ensure proper and timely response
* Manage the workflow of multiple matters; within a continuously adapting schedule; for the assigned Senior Executive
* Prepare and review non-routine letters; memos; documents; and various reports for Senior Executive signature to ensure compliance with customer correspondence guidelines
* Prepare to host Senior Executive visitors to include passing security clearances and escorting
* Update and maintain records and files using the enterprise records management system
* Maintain an awareness of internal structural levels and hierarchy within the organization
* Assist and relieve the assigned Senior Executive of a variety of complex executive office support functions
* Manage all aspects of Senior Executive daily agenda to include scheduling appointments; preparing travel itineraries; schedule Very Important Person (VIP) parking; and making arrangements
* Research and prepare background information on meeting attendees and/or topics of interest for the meeting
* Process travel accounting/vouchers
* Disseminate schedule to appropriate staff and act as a liaison between the Senior Executive and others
* Develop creative approaches and alternatives to the resolution of issues and problems
* Performs various advanced administrative and secretarial duties in support of a company or customer executive. Typically supports executive(s) at the VP level.
* Prepares and types correspondence, reports, presentation materials, and memoranda, usually of a confidential nature.
* Answers and screens telephone calls and responds to routine inquiries.
* Prepares and maintains files and other records.
* Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.
* May take dictation and transcribe notes.
* Processes expense reports.
* Creates spreadsheets and maintains databases.
* May provide work leadership to less-experienced administrative staff.
* Participates in special projects as required. This role is not yet funded Education Associates Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience. Qualifications 8-10 years of related administrative experience. * Strong interpersonal skills ? Excellent oral and written communication skills sufficient to compose and deliver clear and concise responses
* Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly
* Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility
* Experience working with senior executives at multiple organizational levels
* Comprehensive knowledge of organization's policies; procedures; regulations; goals; vision; organizational structure; culture; philosophy; operating principles and values
* Extensive knowledge in the use of Microsoft Office and standard computer applications Benefits of this Position: * Opportunity for Fast Growth within the program
* Onsite Gym - get your workout in before work, during your lunch break, or at the end of the day
* Professional Development Assistance - Covering the Cost of Obtaining Professional & Technical Certifications (depending on program)
* Educational Reimbursement - toward degree programs and individual coursework * 401K Match - with 100% vesting on day one
* Health, Dental and Vision Coverage to keep you healthy, starting your first day * We know work-life balance is important, GDIT offers Paid Time Off, Plus 10 Paid Holidays
* Parking and transit commuter benefits Why Work at General Dynamics IT? * Work with top talent and some of the brightest minds in your field * Support missions that make a difference to our Nation * Become part of an organization that that is committed to the highest ethical standards in all that we do * Thrive in the stability of a large organization, with the ability to move onto new opportunities, supporting different missions, building your career within GDIT
* Want to move, or find a job close to home? We have positions in several locations in the United States and the world
* Enjoy a culture that supports work-life balance General Dynamics is a Fortune Blue Ribbon Company and Clearance Jobs Top 10 Government Contractor . ABOUT: General Dynamics Information Technology solves our customers' challenges through future-focused technology and services, ingenuity and deep mission-knowledge. Partnering with government, defense, the intelligence community, industry leaders and cutting-edge technology companies, we deliver solutions that make a difference - helping our customers to advance mission performance, transform operations and discover opportunities to build a better future. #ISDCJ #DPOST

Keywords: General Dynamics IT Corporate, Chantilly , Executive Assistant, Senior - TS SCI Reqd with Security Clearance, Accounting, Auditing , Chantilly, Virginia

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