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Office Administrator (VA, Chantilly)

Company: System High Corporation
Location: Chantilly
Posted on: January 16, 2020

Job Description:






Number of Openings



The Office Administrator will perform administrative support for the Corporate Office. This position reports directly to the EVP, Chief of Integration & Compliance. Duties include welcoming guests, greeting people who visit the office, coordinating all office activities as outlined below.

Duties include, but not limited to:

Front Desk and Office Administrative Support

* Greet and welcome guests as soon as they arrive at the office

* Assist with sign-in and escort visitors to the appropriate person and office

* Answer, screen and forward incoming phone calls

* Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

* Ensure entire office public spaces are tidy and presentable (hallway, conference room, kitchen areas, supply room, etc.)

* Provide basic and accurate information in-person and via phone/email

* Receive, sort and distribute daily mail/deliveries

* Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

* Perform other clerical receptionist duties such as filing, photocopying, mailings (FedEx etc.), transcribing and faxing

* Liaison with building maintenance and property management company (COPT)

* Facilitates meetings company-wide to include new hire orientations and SHINE. Facilitation may include coordinating conference room, providing refreshments and/or lunch, etc.

* Assist with new hire activities including ordering business cards, coordinating efforts with employees and other departments, etc.

Executive Staff Support Administrative Support

* Provide executive-level administrative support to include managing executive calendars, travel arrangements, expense reports, event planning, meeting coordination, fielding phone calls, etc.

* Independently manage and own special projects, some that may require discretion and sensitivity.

Human Capital Administrative Support

* Assists with the administration of employee recognition programs (pin awards, Extras processing, etc.)

* Assists HC leadership with various research projects and/or special projects

* Ad Hoc, precoordinated administrative support as needed.

Security & IT Administrative Support

* Manage SHINE temporary badges

* Escort Service Support contractors (e.g. Iron Mountain, Cleaning Crew, COPT, etc.)

* Ad Hoc, precoordinated administrative support as needed.

Finance & Accounting Administrative Support

* Ad Hoc, precoordinated administrative support as needed.


No Clearance Required.

Years of Experience/Education/Miscellaneous Requirements

* Minimum of 2 years office administrative experience

* HSD or GED required

* Proactive self-starter

* Must be able to lift up to 25 lbs

Travel Requirements

* Limited travel within the region

Additional Information

This job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties and/or responsibilities that are required for this position that are not listed in this job description.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career.

System High Corporation is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. EEO is the Law

Position Requirements

Additional Information

About the Organization
From our start in 2005, System High has been recognized as the provider of choice for innovative security engineering. Delivering high-end information protection services, over 50% of our security professionals are US Military veterans. Patriotism, commitment to excellence, and successful mission accomplishment permeate our corporate culture. Whether designing or constructing secure facilities (SCIFs), performing IT systems certification and accreditation, establishing regulatory compliant corporate security programs, or producing life-cycle protection planning for complex systems acquisitions, System High has the expertise and tools to facilitate mission success.
System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career.

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

Keywords: System High Corporation, Chantilly , Office Administrator (VA, Chantilly), Administration, Clerical , Chantilly, Virginia

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