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Part-Time Office Assistant

Company: Realty Management Associates, Inc
Location: Chantilly
Posted on: February 25, 2021

Job Description:

Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment. Assistant will answer phones and transfer to appropriate staff members, take and distribute accurate messages. Greet public and clients and direct them to correct staff member. Is able to coordinate messenger and courier service, receive, sort and distribute incoming mail. Monitors incoming emails and answers or forwards as required. Prepares outgoing mail for distribution, faxes, scans, and copies documents. Maintains office filing and storage systems, updates and maintains databases such as mailing lists, contact lists and client information.Assistant is able to retrieve information when requested. Maintains internal staff contact lists, co-ordinates and maintains staff administrative records such as staff parking, staff phones. Types documents, reports and correspondence, organizes travel arrangements for staff. Co-ordinates and organizes appointments and meetings. Monitors and maintains office supplies, ensures office equipment is properly maintained and serviced. Keep office area clean and tidy.Requirements* Candidates must pass background and drug test* Able to establish priorities and manage multiple tasks simultaneously* Able to material manage* A neat and clean image appropriate to the duties, working conditions and safety requirements of the job* Capacity to work well under deadline situations & follow-thru to ensure completion* Ability to work independently as well as in a team environment* Possess strong work ethic and customer service skills* Experience managing multiple tasks simultaneously* Ability to read, comprehend and transmit complicated and detailed instructions in English* Previous experience in Office Management, reception, facilities management and administration* Professional in appearance* Excellent written and verbal communication and facilitation skills* Motivated, energetic and hands-on oriented* Prepared for the demands of a fast growing company* Works with a sense of urgency and accountability* Positive attitude, proactive thinker, multi-tasker* Excellent prioritization skills* Professional approach to work, trustworthiness, proactive and punctual* Advanced use of MS officeBenefits* Holidays

Keywords: Realty Management Associates, Inc, Chantilly , Part-Time Office Assistant, Administration, Clerical , Chantilly, Virginia

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