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Administrative Assistant - Intermediate TS/SCI w/poly

Company: General Dynamics Information Technology
Location: Chantilly
Posted on: November 14, 2021

Job Description:

Tasks:

--- Maintain a schedule of appointments for a manager or office

--- Answer routine telephone calls, direct calls and take messages

--- Greet and escort visitors

--- Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents

--- Arrange for the delivery of outgoing mail/packages with the mailroom

--- Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office

--- Draft, proofread, edit and coordinate correspondence

--- Perform research and retrieve information from databases and other resources

--- Maintain tracking records and filing systems; archive files

--- Maintain, update and serve as focal point for databases or spreadsheets

--- Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites

--- Participate in meetings and events: may serve as recorder and may present position-related information

--- Prepare access rosters and request security clearance transfers

--- Assist in ordering supplies/equipment and arranging for office equipment repairs

--- Perform administrative back up support for other offices

--- Recommend innovative processes to improve the efficiency and effectiveness of the office

--- Compose written communication in response to complex customer queries

--- Prepare routine status reports and track office-related metrics

--- Manage routine website content updates and coordinate more complex website changes with webmaster

--- Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites

--- Attend meetings, events, and forums

--- Assist in maintaining inventories, records, and receipts

--- Coordinate office renovations and relocation activities

--- Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at government-wide TIER meetings

Desired Skill Set:

--- Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

--- Demonstrated experience to participate productively as a contributing member in a team environment

--- Demonstrated ability to be discreet and maintain confidentiality

--- Demonstrated experience in the use of Microsoft Office and standard computer applications

--- Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

--- Demonstrated experience with protocol and precedence; IC/DoD structure, regulations, directives, and policies

Education and Experience:

High School Diploma or GED Equivalent

At least 5 years of Administrative Assistant Experience

This position requires being fully vaccinated against COVID-19 by December 8, 2021 or the start date, if after December 8. Individuals who work in or reside in Texas or Montana or work outside of the United States may be excluded from this requirement.

We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Keywords: General Dynamics Information Technology, Chantilly , Administrative Assistant - Intermediate TS/SCI w/poly, Administration, Clerical , Chantilly, Virginia

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