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Intermediate Administrative Assistant

Company: Xator Corp
Location: Chantilly
Posted on: November 16, 2021

Job Description:

Xator seeks enthusiastic, positive, and proactive self-starters to join our team. Our leadership aims to attract and retain the best and brightest employees, maintain an environment built on trust and pride, and encourage individual and team achievements. We uphold ourselves to an exceptional professional standard of conduct, setting ourselves apart from our competition.

Xator is dedicated to creating and maintaining a lifelong learning environment. We encourage forward-thinking, innovation, and out-of-the-box ideas in an inclusive environment. Our training and continuing education programs allows us to constantly improve services and deliver innovation to our customers. We invest in our employees and they, in turn, advance our clients' mission.

Clearance Requirement: Active or Current TS w/ a current SCI and Polygraph.

POSITION OVERVIEW

Provide executive office support to include editing and coordinating communications, tracking and processing various awards, archiving, SharePoint administration, calendar management and attending meetings to record and disseminate minutes.

DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

The selected Intermediate candidate shall

  • Recommend innovative processes to improve the efficiency and effectiveness of the office
  • Compose written communication in response to complex customer queries
  • Prepare routine status reports and track office-related metrics
  • Manage routine website content updates and coordinate more complex website changes with webmaster
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Attend meetings, events, and forums
  • Assist in maintain inventories, records and receipts
  • Coordinate office renovations and relocation services
  • Support TIER actions; assign to the appropriate divisions or branches, follow up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO wide TIER meetings
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning
  • Support business process records management disposition (hard copy records and electronic copy records) and preservations activities for the BPO enterprise
  • Develop and facilitate training sessions to ensure uniform implementation of NRO Directives and Instructions related to records management
  • Archive/retrieve classified documents/media in the information Management Operations Applications database in conformance with federal and NRO policy
  • Maintain and update the BPO Records Management Plan
  • Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)
    JOB REQUIREMENTS AND QUALIFICATIONS

    Education
    • Required: HS Diploma or GED Equivalent
    • Desired: Bachelor's degree in any discipline
      Experience
      • Five (5) Years relevant work experience required
        Specialized Knowledge/Skills Requirements
        • Demonstrated experience with protocol and precedence: NRO/IC/DoD structure, regulations, directives, and policies
        • Detail Oriented
        • Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
        • Ability to communicate effectively and concisely using a variety of styles and technique appropriate to the audience
        • Ability to participate productively as a contributing member in a team environment
        • Strong interpersonal skills
        • Ability to be discreet and maintain confidentiality
        • Proficient in the use of Microsoft Office and standard computer applications
        • Knowledge of proper English usage, spelling, grammar, punctuation, and sentence structure to ensure written materials prepared and reviewed are compete succinct and formatted correctly
          Equal Opportunity Statement
          Xator Corporation, and its Subsidiaries, provides equal opportunity to all applicants for employment as required by and/or consistent with applicable country law and company policy. Consistent with the foregoing, Xator Corporation provides qualified applicants consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veterans' status, citizenship, sexual orientation, gender identity or any other status(s) protected by law. In the United States, Xator Corporation ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.

Keywords: Xator Corp, Chantilly , Intermediate Administrative Assistant, Administration, Clerical , Chantilly, Virginia

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