Senior Administrative Assistant IV

Company: The Aerospace Corporation
Location: Chantilly
Posted on: January 25, 2023

Job Description:

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration - to carry out a mission much bigger than ourselves. The National Systems Group serves as the technical adviser to the National Reconnaissance Office and its mission partners involved in the collection and distribution of national and tactical intelligence, including electronics programs, ground and communications, imagery programs, and systems engineering and launch.We are looking for an assertive, confident and experienced Senior-level Administrative Assistant, who will support the General Manager and staff of the NSG Front Office. They will collaborate with leadership to ensure effective and efficient operations. As an integral member of the NSG Operations team, the Senior Administrative Assistant contributes to key operations-related decision making, resolves problems quickly, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure NSG Operations run smoothly and meets deadlines.This is a full-time on-site role in our corporate office in Chantilly, VA campus. Role may require limited overtime as needed. What you'll be doing

• Act as a partner, representative, and point of contact for the Operations GM and Finance Director
• Execute strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution.
• Organize and prioritize projects, critical issues and information for the leaders to facilitate efficient decision making
• Lead Group level Operations and Finance projects, tracks actions items and deliverables to include managing data sets requiring solid knowledge of Excel functions such as Vlookup, pivot tables, simple formulas, data validation and graphing
• Arrange travel coordination, logistics, and expense reporting for leadership.
• Oversee coordination of employee support for the team (on-boarding, timesheet administration/auditing, supply/equipment orders)
• Provide input and feedback on Operations activities and decisions with follow-up communications and coordination
• Works independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction
• Collaborates with administrative assistants within the Group and across the corporation to achieve coverage and increase efficiency, to include backup support to the NSG Senior Vice President.What you need to be successful
  • High School Diploma, GED or equivalent
  • Strong technological fluency leveraging a wide range of tools and platforms including Microsoft Office applications -Outlook, Word, PowerPoint, Teams, and Excel and collaboration tools such as SharePoint, Teams, Skype and Zoom
  • Advanced administrative skills (i.e., multi-tasking, organization, collaboration, detail oriented, prioritization, writing, and proofreading)
  • Advanced communication & interpersonal skills (leadership, collaboration, resiliency, strategic thinking, business acumen, problem-solving, emotionalintelligence, judgment, decision making) across all levels of the organization
  • Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
  • Ability to extend Microsoft office application skills (specifically Excel)
  • This position requires a current and active TS/SCI security clearance which is issued by the US government. U.S citizenship is required to obtain a security clearance.How You Can Stand Out
    • Advanced Excel skills (Vlookup, pivot tables, simple formulas, data validation and graphing)
    • Ability to lean forward and anticipate needs
    • Experience with classified data handling
    • A current and active TS/SCI security clearance with polygraphWays We Reward Our Employees During your interview process, our team will provide details of our industry-leading benefits.Benefits vary and are applicable based on Job Type. A few highlights include:
      • Comprehensive health care and wellness plans
      • Paid holidays, sick time, and vacation
      • Standard and alternate work schedules, including telework options
      • 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
      • Flexible spending accounts
      • Variable pay program for exceptional contributions
      • Relocation assistance
      • Professional growth and development programs to help advance your career
      • Education assistance programs
      • An inclusive work environment built on teamwork, flexibility, and respectWe are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.Equal Opportunity Commitment The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion,genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at ieo.mailbox@aero.org. You can also review Know Your Rights : Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.

Keywords: The Aerospace Corporation, Chantilly , Senior Administrative Assistant IV, Administration, Clerical , Chantilly, Virginia