Front Desk Receptionist

Company: Maryland & Virgina Milk Producers Cooperative
Location: Herndon
Posted on: September 20, 2023

Job Description:

Description SUMMARY Work as a team member to provide a full range of administrative support for the Office team. Duties require accuracy, a high degree of initiative, exceptional organizational skills, discretion, and teamwork.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Prepare cooperative mailings, copying, folding, and mailing materials from the office with the support of the Administrative Department. Cover the phones daily, forward messages and calls to the correct department. Create and maintain various spreadsheets using Excel to track and/or update information. Collect, review, and distribute mail, faxes, etc., as appropriate. May handle highly sensitive and business proprietary information and confidential documents. Maintain & submit all meeting RSVP's. Maintain Outlook electronic calendar for events. Provide an excellent level of customer service within and outside of the organization. Greeting visitors with enthusiasm, preparing boardrooms for meetings. As reporting to the Executive Assistant, you will provide some assistance with items as directed. Managing office inventory such as stationery, equipment, and furniture Manage office cleanliness, organization, monthly poster rotation, holiday dcor. Managing meeting room availability. Assists administrative assistant with setting up/ cleaning board rooms for meeting, catering, monthly employee engagement events. Assists with all aspects of preparation and administration of cooperative meetings and events. This may include making copies, preparing name badges, organizing supplies, tracking registrations, sending meeting confirmation details, providing on-site meeting support when appropriate including arranging meeting logistics.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/or EXPERIENCE
High school diploma or GED.
Must have a minimum of 2 years of office administrative/secretarial experience supporting management. Experience must have been obtained within the past 5 years. Must have a minimum of 2 years of inventory management experience.
OTHER SKILLS AND ABILITIES Must be dependable, present a professional appearance, and communicate effectively. Excellent phone skills (will handle up to four phone lines). Must be able to demonstrate intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. Self-motivated, ability to work independently with minimal direction. Must be able to work effectively in an extremely fast paced, high energy environment. Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed. Minimal supervision provided; considerable individual judgement and initiative required. Ability to maintain confidentiality. Must have excellent communication skills, including written and verbal communication skills, including spelling, grammar, and punctuation. Must be able to independently anticipate problems, changing priorities, and alert management in a timely manner. Must have excellent active listening skills. Must be willing to take on new challenges and maintain a positive working relationship with a variety of staff members, company clients, and other visitors to the business.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Driver's license.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The individual will be required to stand, walk, sit, use hands to finger, handle or feel; reach with hands and arms, talk and hear; stoop, kneel/and or crouch in the daily performance of the job. Specific vision abilities required by this job include close and distance vision, color vision, peripheral vision, and depth perception. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual would encounter normal office environmental conditions. The noise level for the work environment would be considered in the moderate range (example: computers, printers, light traffic).
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.#MDVAEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Maryland & Virgina Milk Producers Cooperative, Chantilly , Front Desk Receptionist, Administration, Clerical , Herndon, Virginia