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Administrative Assistant

Company: Patriot Group International, Inc
Location: Chantilly
Posted on: November 10, 2019

Job Description:

PGI has a current full-time, non-exempt employee job opportunity for an Administrative Assistant in our Chantilly, Virginia Operations office. This position will report to the Vice President. Job Description: Provides administrative support for the PGI-Operations team, including coordinating calendar, scheduling meetings, coordinating materials needed for meetings, managing phone and email inbox, organization of paper and electronic files, submitting expense reports and making travel arrangements. Provides support for the team by organizing team meetings, updating team calendar, preparing payment and receipt vouchers, generating monthly budget reports, ordering office supplies, coordinating maintenance of office equipment, processing memorial contributions / flower orders. Serves as first point of contact for department. Provides timely customer service to employees and management by answering questions, troubleshooting problems, researching solutions, or forwarding to the appropriate staff member. Provides assistance with employment verifications and processes similar requests for HR data with timeliness and accuracy, maintaining strict confidentiality. Creates and orders promotional materials for recruiting events, business cards, and other items for the company. Ability to run business errands in the Northern Virginia/DC Metro area. Other duties as assigned by the Vice President and COO. Qualifications: Must have a High School Diploma or GED EquivalentMinimum of 1-year administrative experienceProficiency in Microsoft Office SuiteStrong oral and written communication skills essentialExcellent time management skills and the ability to prioritize workOutgoing, result oriented and energetic personalityExcellent presentation and listening skills with positive and energetic phone presenceHave excellent customer service, time management and interpersonal skillsStrong organizational skills with the ability to multi-taskAttention to detail and problem-solving skillsAbility to work both independently and in a teamKnowledge of Adobe Acrobat an assetDetailed oriented with a commitment to both accuracy and qualityExcellent communication and customer service skillsMust have a strong attention to detailExcellent time management skillsExpert knowledge of E-mail, Microsoft programsHigh level of confidentiality, discretion, and ability to protect PGI proprietary and personnel information.Must be a self-starter with the ability to balance conflicting points of view, function effectively under pressure and demonstrate discretion, integrity and fair-mindedness.Ability to work with minimal supervision. Must be able to read, write, understand the English language, apply written rules, instructions, and other materials. Ability to obtain a U.S. Government SECRET security clearance.Applicant must be able to complete the following tasks:Able to lift up to 20 pounds.Must be able to use standard office equipment

Keywords: Patriot Group International, Inc, Chantilly , Administrative Assistant, Administration, Clerical , Chantilly, Virginia

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