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Security Administrative Specialist (Senior)

Company: Xator
Location: Chantilly
Posted on: June 6, 2021

Job Description:

Xator seeks enthusiastic, positive, and proactive self-starters to join our team. Our leadership aims to attract and retain the best and brightest employees, maintain an environment built on trust and pride, and encourage individual and team achievements. We uphold ourselves to an exceptional professional standard of conduct, setting ourselves apart from our competition.

Xator is dedicated to creating and maintaining a lifelong learning environment. We encourage forward-thinking, innovation, and out-of-the-box ideas in an inclusive environment. Our training and continuing education programs allows us to constantly improve services and deliver innovation to our customers. We invest in our employees and they, in turn, advance our clients' mission.

Clearance Requirement: Active or Current TS w/ a current SCI and Polygraph.


The Security Administrative Specialist provides support to the Office of Security and Counterintelligence (OS&CI) senior managers in areas of division and operational administrative security functions. The services may also support other NRO Directorates and offices as required.


The selected Senior candidate shall

  • Maintain website initiatives to include OS&CI unique applications (i.e. Adjudicators Reference Tool, APICS, etc.)
  • Administer and troubleshoot security databases, to include specialized databases, sets up new user accounts and accesses; run reports; perform databases clean up tasks
  • Ensure security compliance with the NRO/IC regulations and procedures of the tasks performed or received by the contractor
  • Track, ensure completion, and prioritize polygraph assignments
  • Track and ensure completion of adverse and foreign travel/contract reports to OS&CI management
  • Perform ad hoc security briefings
  • Provide guidance to Government personnel regarding security specific needs for office renovations and move management activities, such as, but not limited to, review of furniture for classified information, review of facilities for SCI Facility requirements, working with facilities and communication personnel to assist in defining requirements, scheduling moves, etc.
  • Assist with work pertaining to the procurement, inventory control, and destruction of cryptographic material utilized by the NRO
  • Assist the Government OS&CI Custodial Property Officer tracking security related equipment and accountable property for the respective branches
  • Conduct security in-briefings and de-briefings related to security compartmented programs and office specific programs
  • Support field offices, including polygraph, to include generating tasking lists, providing program and personnel security requests for examinations
  • Interface in person and telephonically with outside federal agencies, requesting reports, referring and scheduling examinations, and answering general questions about the NRO polygraph program
  • Work with NRO Program Security Officers to process requests for examinations, gather or provide information about prospective examinees
  • Research, record, and report population statistical data for analysis and making recommendations to Government personnel regarding planning of operational polygraph travel missions
  • Make recommendations regarding the collection, interpretation, and production of weekly, monthly and yearly branch reports and statistics which includes multiple data reports from APICS
  • Schedule, organize, and prepare read-aheads for the adjudication board and log/prepare all customer correspondence packages from the branch for mailing
  • Assist in development and coordination of OS&CI yearly Instructor Led Training (ILT) and Computer Based Training, to include user testing, training schedule, and advertising course offerings
  • Coordinate registration and confirmation for OS&CI ILT courses, checks clearances for students attending courses and provides day to day correspondence with students and addresses questions
  • Coordinate logistics for off-site locations, provide logistical class configurations and reproduction of course materials
  • Update and archive student training records with OS&CI provided courses
  • Execute Special Access Programs (SAP) and Integrated Joint Special Technical Operations (IJSTO) administrative security actions, in compliance with governing documents, to ensure customers are postured to support interfaces with the SAP and IJSTO communities
  • Make recommendations regarding classification review of SAP documents prior to release
  • Maintain billet rosters for all IJSTO accessed individuals through the NRO and Air Force SAPs
  • Assist in establishing and disestablishing SAP Facilities for discussion, processing and storage of sensitive program data
  • Assist customers in establishing Co-use and Joint-use Agreements as related to SAP and IJSTO programs
  • Maintain tracking records and filing systems, archives files as necessary
  • Recommend new administrative support processes
  • Execute NRO and local Directorate/Office security in and out processing requirements
  • Issue security related equipment, records, receipts, or supplies
  • Maintain a schedule of appointments for a manager or offices
  • Schedule polygraph testing
  • Answer security related telephone calls, directs calls to the appropriate branch or office, and take messages
  • Research, records, and reports statistical analysis for historical and planning purposes
  • Provide security support for passing, verifying, and receiving clearances, confirming Sensitive Compartmented Information (SCI) security eligibility, processing visitor requests, processing requests for NRO Badges, and processing Visit Certifications and Perm Certifications
  • Update security data, run inquiries, provide quality control, develop reports using various IC and/or DoD databases
  • Provide support coordinating, tasking and managing security action responses from internal NRO, other Government, and industry organizations
  • Maintain and update appropriate security related databases
  • Provide administrative/customer support duties for access control and physical security support to the NRO Headquarter buildings
  • Issue and manage badges for Headquarters personnel and visitors
  • Update data, provide quality control, run reports, and use the Monitor Dynamics Inc. system and Lenel Systems for proper badging, Visit Request and Badging System (VRBS), Access Polygraph Investigative Collection System (APICS), and others as needed
  • Process certifications for access via fax, email, electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year
  • Assist with badge issues, provide visitors information support, directions and assist in contacting visitor POC
  • Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel
  • Assist in the set-up and conduct of the weekly briefing for new personnel introduction to the NRO



  • Required: High School Diploma or GED Equivalent
  • Desired: Bachelor's Degree


  • Five (5) Years relevant work experience required with preference for direct experience at NRO with a Bachelor's degree or
  • Five (7) Years relevant work experience required with preference for direct experience at NRO with a High School Diploma or GED Equivalent

Specialized Knowledge/Skills Requirements

  • Demonstrated experience performing adjudicative support
  • Demonstrated experience in eliciting information, articulating information, and document information in a well-organized manner
  • Advanced ability to lead a team of security professionals encompassing multiple disciplines
  • Demonstrated experience with Intelligence Community Directive (ICD) 705 regulations, to include requirements pertaining to Co-Use agreements
  • Demonstrated knowledge of security specific systems, databases, websites, and software, including Facility and Information Security Accreditation Tool, VRBS, APOCS, Scattered Castles, Joint Personnel Adjudication System or their successors
  • Experience with personnel security policies and practices
  • Experience in access control, security personnel and physical security functional areas, to include but not limited to access control software and systems, personnel security policies and procedures, and facility security requirements
  • Experience working in an environment with compartmented programs
  • Proficient in the use of Microsoft Office and standard computer applications
  • Ability to communicate effectively and concisely using a variety of styles and technique appropriate to the audience

Keywords: Xator, Chantilly , Security Administrative Specialist (Senior), Other , Chantilly, Virginia

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