Senior Administrative Support Specialist

Company: Capstone Corporation
Location: Chantilly
Posted on: June 7, 2021

Job Description:

Overview

Capstone Corporation seeks a Senior Administrative Support Specialist to support the MAXIMO Core Advanced Systems Technology (AS&T) Support Services for the National Reconnaissance Office in Chantilly, VA.

Responsibilities

• Provides general administrative support to the AS&T groups as directed by the Government.
• Maintains the Group, Division Chief, and/or Deputy Division Chief calendars, assists with travel and training requests, communications flow into and out of the divisions, and official documentation requirements mandated by Records Management.
• Provides technical editing, typing, and graphics services for the production of documents and presentations.
• Ensures compatibility between the contractor's data processing system and those of the NRO, such that data shall be provided electronically in a timely manner.
• Processes NRO Badge Requests (Form NP5-04). Submit badging system requests and escort visitors as needed. Government Program Security Officer (PSO) will provide guidelines and criteria for submitting Frequent Visitor Picture Badge Requests.
• Receives and distributes mail.
• Schedules conference rooms, as directed by the Government.
• Supports AS&T personnel with help desk related needs and submit trouble tickets on their behalf.
• Aids in tracking and maintaining email group lists and security access groups.
• Coordinates with the Help Desk to facilitate email membership changes and security group access membership changes.
• Independently operates and interacts with various Department of Defense (DoD) and IC agencies to coordinate a variety of complex executive meetings and conferences including travel to conferences and meetings, as required.
• Makes and submits passport and visa requests, plane, hotel, and car reservations.
• Completes or gives guidance on travel accountings.
• Prepares, coordinates, and monitors correspondence with the office(s) at the travel destination point(s) and any other offices involved in subject travel.
• Sends clearance requests for travel certifications as required.
• Initiates and tracks all FO acquisition requests to arrange for the purchase of administrative supplies.
• Performs backup Administrative duties for AS&T.
• Provides executive assistant support to senior office leaders as directed by the Government.

Basic Qualifications

Minimum education and experience:

• Bachelor's Degree in technical or business related discipline.
• Minimum of ten (10) years of relevant experience.
• Two (2) years of NRO experience; Or Four (4) years of IC or DoD experience.

Minimum qualifications:

• Executive level writing skills
• Demonstrated experience providing executive level administrative support.
• Proficiency with Microsoft Office Products.
• Knowledge of DOD travel practices and procedures.
• Background knowledge of administrative processes for DoD, IC and NRO office communications and IT equipment.

Clearance:

• Top Secret w/ CI POLY.

#LI-CAP

EEO statement

EOE minority/female/disability/veteran

Keywords: Capstone Corporation, Chantilly , Senior Administrative Support Specialist, Other , Chantilly, Virginia