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Senior Administrative Support Specialist

Company: Capstone Corporation
Location: Chantilly
Posted on: June 7, 2021

Job Description:


Capstone Corporation seeks a Senior Administrative Support Specialist to support the MAXIMO Core Advanced Systems Technology (AS&T) Support Services for the National Reconnaissance Office in Chantilly, VA.


  • Provides general administrative support to the AS&T groups as directed by the Government.
  • Maintains the Group, Division Chief, and/or Deputy Division Chief calendars, assists with travel and training requests, communications flow into and out of the divisions, and official documentation requirements mandated by Records Management.
  • Provides technical editing, typing, and graphics services for the production of documents and presentations.
  • Ensures compatibility between the contractor's data processing system and those of the NRO, such that data shall be provided electronically in a timely manner.
  • Processes NRO Badge Requests (Form NP5-04). Submit badging system requests and escort visitors as needed. Government Program Security Officer (PSO) will provide guidelines and criteria for submitting Frequent Visitor Picture Badge Requests.
  • Receives and distributes mail.
  • Schedules conference rooms, as directed by the Government.
  • Supports AS&T personnel with help desk related needs and submit trouble tickets on their behalf.
  • Aids in tracking and maintaining email group lists and security access groups.
  • Coordinates with the Help Desk to facilitate email membership changes and security group access membership changes.
  • Independently operates and interacts with various Department of Defense (DoD) and IC agencies to coordinate a variety of complex executive meetings and conferences including travel to conferences and meetings, as required.
  • Makes and submits passport and visa requests, plane, hotel, and car reservations.
  • Completes or gives guidance on travel accountings.
  • Prepares, coordinates, and monitors correspondence with the office(s) at the travel destination point(s) and any other offices involved in subject travel.
  • Sends clearance requests for travel certifications as required.
  • Initiates and tracks all FO acquisition requests to arrange for the purchase of administrative supplies.
  • Performs backup Administrative duties for AS&T.
  • Provides executive assistant support to senior office leaders as directed by the Government.

Basic Qualifications

Minimum education and experience:

  • Bachelor's Degree in technical or business related discipline.
  • Minimum of ten (10) years of relevant experience.
  • Two (2) years of NRO experience; Or Four (4) years of IC or DoD experience.

Minimum qualifications:

  • Executive level writing skills
  • Demonstrated experience providing executive level administrative support.
  • Proficiency with Microsoft Office Products.
  • Knowledge of DOD travel practices and procedures.
  • Background knowledge of administrative processes for DoD, IC and NRO office communications and IT equipment.


  • Top Secret w/ CI POLY.


EEO statement

EOE minority/female/disability/veteran

Keywords: Capstone Corporation, Chantilly , Senior Administrative Support Specialist, Other , Chantilly, Virginia

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