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Facilities Administrator (Part Time)

Company: AbleVets
Location: Chantilly
Posted on: June 15, 2019

Job Description:

Our company is seeking a Part-Time Facilities Administrator to support our company in a variety of facilities and administrative functions. Reporting to the Chief Administrator Officer, this individual will support the facilities team in all office procedures and tasks. This role will be responsible for daily tasks such as maintaining conference rooms; kitchen, office areas, and store-rooms. This includes clean-up, maintenance of coffee machines, organizing, restocking the kitchen and office areas as needed. The role will maintain kitchen and office supplies using a computer as well as inventories supplies to replenish stock as needed. The Facilities Administrator will operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and PCs. Greets visitors, answer telephone, directs calls and takes messages (when providing coverage for the Office Administrator). Places service calls and acts as a liaison to Property Management for maintenance issues occurring in the Suites. Opens, sorts, and routes incoming mail prepare outgoing mail (USPS, FedEx) as needed and receives incoming packages. This role will support other duties as assigned by the Chief Administrator Officer. This position is located in our Chantilly, VA office.
The Facilitates Administrator is expected to follow organizational and departmental procedures to complete tasks in a timely manner. This role is responsible for ensuring that all process and procedures pertaining to general office practices are adhered to and are in line with company directives and client needs. Specific duties include, but are not limited to:

  • Assist the Office Administrator; answer telephones, check-in/out visitors at the front desk.
  • Assist with seating assignment duties.
  • Maintain Caf-- Stock and cleanliness - including Coffee machines maintenance.
  • Maintain Conference Rooms (restock with tissues; dry erase markers, cleaning cloth, etc.).
  • Distribute mail, voice email, and faxes.
  • Email responses to general inquiries (employee, kitchen, maintenance, and office supplies).
  • Interact with clients, staff, suppliers, and visitors.
  • Maintain confidentiality in all aspects of client and staff information.
  • Perform general clerical duties copying, faxing, mailing, laminating and filing.
  • Order and maintain supplies for the office.
  • Set-up caterings events, meetings, and auditorium.
  • Keep all office spaces clean and organized.
  • Comply with OSHA guidelines regarding health and safety regulations.
    • Minimum High School diploma
    • Good working knowledge of MS Office applications, particularly Outlook and Excel
    • Proficient with phone system operation
    • Ability to analyze and revise operating practices to improve efficiency
    • Detail oriented and well organized
    • Must be flexible and comfortable working in a fast-paced office environment
    • Exceptional communication skills
    • Must be able to periodically work alternate hours to accommodate facilities service visits
    • Must be able to lift 25 lbs.
      AbleVets LLC appreciates your interest in our company as a place of employment. We are proud to be an equal opportunity/affirmative action employer and are committed to hiring and retaining a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, veteran status, or any other protected class. AbleVets is a VEVRAA Federal Contractor.

Keywords: AbleVets, Chantilly , Facilities Administrator (Part Time), Other , Chantilly, Virginia

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